Expense Report Instructions

Whether you are using a PCard, your Corporate AMEX, or a personal credit card, all of your travel expenses will be coded to their “natural” Expense Type.  That means if the expense is for train fare, code to the Expense Type “Train” in Concur.  It it’s mileage, then use the Mileage Calculator in Concur.  If it’s meals, then code the “Business Meals – Individual”.  Please do NOT code to Seminars, Meeting and Training.

All attendees should code to Project # 54490.  Do NOT code expenses directly to your property.  Corporate Employees, do NOT code to your Home Admin project.  Everyone should use 54490. If you do not have “54490 – Conference Expense Clearing” listed in Concur for coding, please put in a Help Desk ticket and Amanda Boswell will update your Concur profile to include it.

The most important thing you can do is put the description of “PMC 2025 Chicago” in the Business Purpose field of the expense in Concur as shown below: